In order to create a new event, there are certain pieces of required information. You will not be able to create an event if any of the required pieces of information are incomplete, so it is important to have all event details organized prior to creating the new event or note details that will need to be changed or updated later. As you enter details for the event, review the Event Preview to see how the details will render in User Accounts.
Event Title
Event Title reflects the name of the event and cannot exceed 50 characters. Use a concise, descriptive title that helps users quickly understand the event, such as Yoga Flow, Stress Management Workshop, or Mindful Mondays.
Description
Description appears directly below the Event Title and cannot exceed 300 characters. Use Description to promote key event details and set expectations for participants (e.g., A 30-minute beginner-friendly yoga class focused on relaxation and stress relief).
Category
Category indicates the type of event and should reflect the primary focus of the event (Education, Self-Care, Games & Recreation, or Fitness). Only one category can be selected.
Location
Location indicates whether the event will be on-site or virtual. If On-Site is selected, an additional field will appear prompting you to enter the event address or other location details. Location details cannot exceed 100 characters. Since only one option can be selected, you can create two events (one for on-site and one for virtual) or note the other option not selected in the Description to support a hybrid event.
Duration
Duration indicates the length of the event.
Image
Image provides a visual representation of the event and helps it capture attention in User Accounts. Select Browse to choose from a curated library of images designed to represent a range of event types. Choose the image that best aligns with your event. If you cannot find an image that fits your event type, please reach out to your Customer Success Manager.
Date
Date indicates the day the event will take place. Events can only be created for future dates. Multiple occurrences may be added to a single event, but all occurrences must fall within the same calendar month. Subsequent occurrences can be removed by selecting the delete icon next to the individual occurrence. If you need to host the same event across multiple months, create multiple events with dates in different months.
Start Time
Start Time indicates when the event begins on the selected date.
End Time
End Time indicates when the event concludes on the selected date and is automatically calculated from Start Time and Duration.
Button Label
Button Label determines the call-to-action shown in User Accounts. Select the option that best reflects what participants will do next: Learn More, Play, Register, Sign Waiver, or Watch.
URL
URL defines where users are directed when they select the event button. When clicked, the button will redirect participants to this URL to complete the intended action, such as registering, watching, or learning more about the event.
Enable Dynamic Button (Optional)
Enable Dynamic Button allows the event button label and/or URL to update after the final occurrence of the event has passed. When selected, additional fields will appear prompting you to choose a post-event button label and URL, such as switching from Register to Watch.